For Indian businesses, GST compliance is mandatory — and that includes invoices generated from SaaS tools like HubSpot. Many companies use HubSpot for CRM, marketing, and sales automation, but run into confusion when it comes to downloading a GST-compliant invoice. In this step-by-step guide, we’ll show you how to get a HubSpot invoice that’s valid for GST input credit in India.
Why GST-Compliant Invoices Matter
- Input Tax Credit (ITC): Businesses can claim ITC on GST paid for SaaS subscriptions like HubSpot.
- Legal Compliance: The invoice must include GSTIN, billing address in India, and proper tax breakup.
- Avoid Penalties: Incorrect or missing GST details may result in disallowed claims during audit.
Getting a GST-Compliant Invoice in HubSpot
Step 1 — Update Your Billing Profile
- Log into your HubSpot Account.
- Navigate to Settings → Account & Billing → Billing Profile.
- Enter your Business Name, Billing Address, and GSTIN.
- Ensure the country is set to India.
Step 2 — Add Your GSTIN to HubSpot
- Under Tax Information, enter your 15-digit GSTIN.
- Double-check for typos — HubSpot validates GSTIN with the Indian tax database.
Step 3 — Choose INR as Currency (if applicable)
- In the Payment Preferences, select INR (₹) if available.
- Otherwise, invoices may be billed in USD but will still carry Indian GST details if your billing profile is set to India.
Step 4 — Download Invoice
- Go to Billing → Invoices.
- Select the invoice you want and click Download PDF.
- Verify that the invoice includes:
- Supplier: HubSpot’s Indian GST registration.
- Your GSTIN.
- Tax breakup (CGST/SGST/IGST as applicable).
- Invoice number, date, and place of supply.
Step 5 — Claim ITC
- File the invoice in your accounting software (Zoho Books, Tally, QuickBooks).
- Claim ITC while filing your GST returns.
Invoice Format (Simplified)
| Field | Example |
|---|---|
| Invoice No. | HS-2025-00123 |
| Supplier GSTIN | 29ABCDE1234F1Z5 |
| Customer GSTIN | 07XYZAB1234C2Z7 |
| Tax Breakup | CGST ₹450 | SGST ₹450 |
| Place of Supply | Delhi, India |
Benefits of Using HubSpot for Indian Businesses
- Automated invoicing with GST fields.
- Enterprise-grade CRM and marketing automation.
- Ability to track billing, payments, and compliance centrally.
Key Considerations
- HubSpot invoices may still be issued in USD for some plans — ensure your finance team accounts for forex + GST.
- For enterprise plans, contact HubSpot sales to ensure Indian entity billing.
- Always download invoices monthly for audit records.
Want GST-Compliant SaaS Invoices?
Sign up for HubSpot today and ensure your business runs on a world-class CRM with GST-ready invoicing for Indian enterprises.
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